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Online Form - Summer Events Series - Christmas Pageant Registration Form 2022

Summer Events Series - Christmas Pageant Registration Form 2022

Christmas Festival and Pageant 

Saturday, 3 December 2022 | 3pm – 8pm
Town Square, Alison Hartman Gardens & York Street

The City of Albany’s Christmas Festival and Pageant is one of the biggest events in the Great Southern region attracting up to 10,000 community members to the Albany CBD in the first weekend of December each year. The event brings together all members of the community in collective celebration for the end of school semester and the start of the holiday season.

Albany’s CBD will come alive with a fun-filled afternoon of entertainment. Live music and family orientated activities in the Town Square and Alison Hartman Gardens that centres around the traditional Christmas pageant on the main street of Albany.

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Applicant Details

Postal Address

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All children involved in the parade must be supervised at all times.

Children aged under 7 who are traveling on the back of a moving vehicle, including trailers, must be accompanied by an adult supervisor.

A minimum of one (1) adult for every 10 children is required. The adult supervisor(s) must remain on the vehicle at all times.


Please note: There must be an adult “wheel walker” on each side of all large vehicles and trailers in the parade.


There will be two separate categories in this year’s Christmas Pageant judging - Walking groups and Float construction with prizes announced on the day for the winning entries.

Please indicate whether you would like your group to be considered for judging.

If you do not receive a receipt of application email within three working days please contact the Events Team on 6820 3018.

If you have any problems submitting your form or if you have any queries, please get in touch and we will respond to you as soon as possible.


Safety Reminders

This event program will be subject to the relevant State Emergency Management COVID-19 directions applicable at the time of the event which may restrict the type, scale or conditions for the event to proceed. The City will follow the directions and guidance from the WA Government to ensure all requirements are met and a COVID Safety Plan will be created and put in place if required.

* Tossing candy or other items along the parade route is strictly prohibited so that spectators don’t dash into the street to retrieve items!

*There must be an adult “wheel walker” on each side of all large vehicles and trailers in the parade.


TERMS AND CONDITIONS

GENERAL
• NO FLOAT/GROUP IS TO HAVE A FATHER CHRISTMAS/SANTA. Only one Father Christmas/Santa will appear in the Pageant and this will be organised by the City of Albany.

• The City of Albany retain the right to not accept any entry, or delete or modify any aspect of an entry, at its absolute discretion.

• The City of Albany also retain the right to position each entry in the parade as it sees fit, giving consideration to content, theme, and possible impacts upon other entries.

• The conduct and movement of the Pageant will be controlled by the assigned Events Team and designated Parade Marshals along the parade route. Participants must adhere to the direction of these supervisors at all times.

• Participants accept full responsibility for their own safety when taking part in the Parade and/or travelling in moving vehicles. It is therefore recommended that you have suitable Public Liability Insurance.

• The throwing or giving away of any object (including lollies) by Participants is considered dangerous and is strictly prohibited. Children can be seriously injured by running in front of oncoming vehicles while trying to retrieve lollies/giveaways. Anyone violating this rule will be removed from the parade immediately.

• Advertising of alcoholic drinks or prohibited substances on vehicles or by participants is strictly forbidden.

• Float/group Arrival times and assembly area details will be allocated at Pageant Briefing in late November (date to be confirmed).

• Participants agree to adhere to all COVID Safety requirements and follow the direction of the COVID Safety Marshal/s during the event.

VEHICLE ENTRIES
• Vehicle height is limited to 4.6 metres.

• Vehicle length is limited to 12.5 metres.

• Vehicle size is limited to 8 tonne.

• Drivers of vehicles must hold a valid drivers license.

• All vehicles in the parade must not exceed “walking pace” speed during the event.

• Pageant entrants will be positioned by the City of Albany Events Team according to the size, type and musical arrangements identified in your registration form. The order of procession cannot be changed once it is finalised.

• Dangerous driving in the Pageant Assembly Area is not acceptable.

• Private vehicles that are not participating in the Pageant must not be parked in the Pageant Assembly Area.

• Excessive noise from Pageant vehicles is prohibited, e.g. the revving of engines, horns, sirens etc.

• There will be a City of Albany Traffic Warden at the pageant assembly area. The warden will ensure the Terms & Conditions and the Conditions of Exemption From WA Road Traffic Code 2000 are adhered to. Failure to comply with any of these conditions will result in the entrant being asked to leave.

CHILDREN PARTICIPATING IN THE PARADE/MOVING VEHICLES
• All children involved in the parade must be supervised at all times.
• Children aged under 7 who are traveling on the back of a moving vehicle, including trailers, must be accompanied by an adult supervisor. A minimum of one (1) adult for every 10 children is required. The adult supervisor(s) must remain on the vehicle at all times.
Please provide the details of the adult supervisors.

• Children are not to leave a vehicle, be removed from a vehicle or be placed onto a vehicle while that vehicle is moving.

• Parents or guardians responsible for children participating in the pageant must be at the finishing location no later than 6.30pm.

• Pageant entrant coordinators (individual groups) are responsible for all children in their group until they are collected by a parent or guardian.

• No child is to be left unattended at the finishing location.


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