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2025 Christmas Festival & Pageant Market Stallholder Expression of Interest

About the Event

The City of Albany’s Christmas Festival & Pageant is one of the most significant events in the Great Southern region, attracting up to 10,000 community members to the Albany CBD on the first Saturday of December each year. The event brings together all members of the community in a collective celebration of the start of the holiday season. Albany’s CBD will come alive with a fun-filled afternoon of entertainment, featuring live music and family-orientated activities in the Town Square and Alison Hartman Gardens, centering around the traditional Christmas pageant on the main street of Albany.

 This vibrant celebration also aims to showcase the diversity of cultures in the Great Southern region. Every year, the event brings together community members from various cultural backgrounds to share in the joy of the holiday season. In addition to the traditional Christmas pageant, the festival will feature performances, markets, activities, and displays that represent the rich tapestry of cultures found in Albany.

In conjunction with the Christmas Festival & Pageant, the City of Albany will host the Christmas Markets in Alison Hartman Gardens on Saturday, 6 December, from 3pm to 8pm, offering a warm and inviting space for local artisans, small businesses, and individuals to connect with the community during the festive season.

These markets present a fantastic opportunity to showcase a wide array of unique products that reflect the diversity and creativity of Albany’s community. Whether it’s handcrafted gifts, local delicacies, or artistic creations, the markets celebrate the variety of traditions and talents that make our region special. With a large crowd expected for the Christmas Pageant, this is the perfect occasion to engage with shoppers and support local businesses in a vibrant holiday atmosphere.

How to apply

Stallholders can register their interest by completing the following Expression of Interest Form.

Please note submitting this Expression of Interest Form does not automatically result in acceptance to trade at the Christmas Festival & Pageant.

Applicants will be informed of the outcome of their application via email by Monday 10 November 2025. Selection of applicants is at the City of Albany’s discretion. 

Applications close at 5pm, Friday 7 November 2025.

If you are a food and/or beverage vendor, you will need to complete the Online Form - Food Vendor Expression of Interest Form | City of Albany Community Events Program 2024-2025 » City of Albany 

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Note: Incomplete forms are kept for a period of 2 day(s), after this time the system will automatically delete your response.

Applicant Details

I have or can get Public Liability Insurance*This field is required.
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Stall Details

Please tick your preferred stall size*This field is required.

Terms and Conditions

• Stallholders must ensure they are responsible for the cleaning and rubbish removal within a 1 metre area surrounding their stall.
• Stallholders MUST have public liability insurance with an up-to-date certificate of currency. A copy of the certificate must be provided to the Events Team prior to the event.
• Stallholders must be in position and setup completed ready to trade by no later than 30 minutes prior to the commencement of the event at 3pm Saturday 7 December 2024.
• Stallholders under 18 must have a legal guardian present for the duration of the event.
• Stall sites will be approximately 3m x 3m or 6m x 3m in size. Allocation of stall sites is at the discretion of the City of Albany.
• Stall infrastructure tables, tablecloths, chairs and display materials are to be
provided by the Stallholder.
• The Events Team will advise Stallholders of stall bump in times and site positioning approximately one week before the event.
• Stall positioning may be relocated at any time and for any reason as required by
the Events Team.
• Stallholders are required to stay open for the duration of the event; they may not pack down until 8pm on conclusion of Festival.
• No vehicles are allowed on the Town Square grassed area.
• Stallholders selling food may be required to have a food registration certificate to trade as determined by the City of Albany’s Environmental Health Team. To find out whether you require a food registration certificate please contact the Environmental Health Team at [email protected] or phone 6820 3035.
• The Christmas Markets are an open air market that trades in all weather. Stallholders must be prepared to trade in all weather conditions. In the event of inclement weather the City of Albany may decide to cancel the event. In this instance all Stallholders will be advised by text as soon as possible.
• Event team will provide Festooning lights in front of the stall.
• Stall holders to bring any extra battery/solar operated lighting you may want for your set up.
• The City of Albany has the right to reject stallholders who do not meet the terms and conditions

Acknowledgement of Terms and Conditions

I have read and understood the Terms and Conditions*This field is required.
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