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Organising an Event

The City of Albany is an ideal place to host all kinds of events, from community festivals and concerts to adventure sports and everything in between.

A public event is a great way of bringing the community together and achieving the objectives of your group.

The Events Approval Team at the City of Albany is committed to providing organisations and community groups with assistance to stage successful events.

To hold an event within the City of Albany you must get your event approved by a team of experienced staff who can help you comply with legislative requirements and ensure your event is a safe and successful.

The City of Albany also aims to keep the community well informed about events and minimise any disruption they may cause to usual activity.

To apply for an event approval within the City of Albany, please read the Event Approval Guidelines and complete the Event Application Form.

The Events Team - What we do

The City of Albany Events Team plays a major role in events in our community through management of City-owned annual events and support to community groups and event organisers.

We provide:

  • Support through grants and sponsorships such as the Regional Events Sponsorship Program and the Community Events Grant
  • Event approvals to facilitate safe and successful events
  • Venue bookings for personal, public and private events
  • Tools and resources such as the Event Approval Guidelines
  • Event marketing opportunities through our social media channels and other networks
  • Partnerships and support to industry organisations

Event Approvals & Forms

The Event Approval Guidelines are a comprehensive, user-friendly guide to assist event organisers to prepare their event application so they can acquire an event approval.

It includes a step-by-step guide to planning an event in Albany, information on holding events in Albany's parks, gardens or roads and the support that the City of Albany can offer to you and your event. Other tools include a range of useful templates.

If you are unsure about whether your event requires approval, or have any questions about the process of holding your event in Albany, our Events Team is happy to help. Email us at [email protected]

Event Approval Application

Event Approval Guidelines

Community Event Sign Permit Application

Local Community Insurance Services Brochure 

Guidelines for concerts, events and organised gatherings

The WA Department of Health has created Guidelines for Concerts, Events and Organised Gatherings. You may find this document useful when planning your event. To get a copy, please click here.

Venues for Hire in Albany

The City of Albany has a variety of venues and spaces available for hire for your next event.

Reserves and Recreational Grounds for Hire in Albany

The City of Albany manages many attractive reserves, parks, buildings and other facilities that are available for hire.

If you are planning a meeting, wedding, school excursion, function or simply an informal get-together at one of the following venues, please ensure that you make a formal booking so that you are fully aware of what is permitted at each venue. By booking a venue, the City can ensure that the location is not double-booked and that routine maintenance of park grounds is not in progress.

To find out more about the facilities at parks in the City of Albany please visit our Parks & Reserves page

Click here if you’re looking for a sporting ground to hire for your sporting association or event.

Parks and Reserves Grounds Booking Form

Promote your Event

If you are holding a community event in the City of Albany, you can submit it for inclusion on our What's On calendar. Find out how and read our guidelines below.

What events can be included?

As a guide, events promoted on the events calendar need to meet the following criteria:

  • Held wholly or partially within the City of Albany boundaries
  • Open to the general public
  • Appropriate and not offensive, discriminatory, insular or political in nature
  • Annual or one-off events, special events or event series
  • Complies with local and state laws
  • Categorised as one (or more) of the following:
    • Community festivals/events

    • Community markets

    • Live music and theatre performances

    • Food and wine festivals/events

    • Art and cultural exhibitions/workshops

    • Major cultural celebrations

    • Major sporting events

    • Charity or not-for-profit events.

Please note:

  • Inclusion of your event on the events calendar is at the discretion of the City of Albany
  • Workshops, regular listings and ‘business as usual’ activities are unlikely to be included and will be considered only from not-for-profit organisations
  • Inclusion on the event calendar is for advertising purposes only, event applications and approvals with the City will still need to be sought, separate to this listing. 
  • The City of Albany aims to promote socially inclusive events and initiatives that take place within the City of Albany municipality. Promoting community events and initiatives on the City of Albany social media pages is at the discretion of the City of Albany and subject to capacity at the time and date of posting.