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2025 Christmas Festival & Pageant Youth Market Stallholder Expression of Interest

About the Event

The City of Albany’s Christmas Festival & Pageant is one of the most significant events in the Great Southern region, attracting up to 10,000 community members to the Albany CBD on the first Saturday of December each year. The event brings people of all ages together to celebrate the start of the holiday season with live music, entertainment, and family-friendly activities across the Town Square and Alison Hartman Gardens, centred around the traditional Christmas Pageant on Albany’s main street.

This vibrant celebration also highlights the diversity of cultures in the Great Southern region. Each year, the event showcases performances, markets, and activities that reflect the rich tapestry of traditions within our community, creating opportunities for people to connect, celebrate, and share their stories.

As part of the Christmas Festival & Pageant, the City of Albany will host the Christmas Markets in Alison Hartman Gardens on Saturday, 6 December, from 3pm to 8pm. This year, the markets will bring together both local artisans and a dedicated Youth Market space, creating a shared marketplace that celebrates creativity across generations.

The artisan stalls will feature handcrafted gifts, local delicacies, and artistic creations from across the region, while the Youth Market will give young makers, artists, and entrepreneurs a platform to share their ideas and talents with the community. Together, the markets provide a dynamic mix of products, energy, and innovation—offering everything from traditional craft to fresh, youth-driven creativity.

With a large audience expected for the Christmas Pageant, the combined markets are a fantastic opportunity to engage with shoppers, support small businesses, and showcase the diversity of skills and talents that make Albany special.

How to apply

Stallholders can register their interest by completing the following Expression of Interest Form.

Please note submitting this Expression of Interest Form does not automatically result in acceptance to trade at the Christmas Festival & Pageant.

Applicants will be informed of the outcome of their application via email within 14 business days. Selection of applicants is at the City of Albany’s discretion. 

Applications close at 5pm, Monday 20 October 2025. 

If you are a food and/or beverage vendor, you will need to complete the Summer Events Food Vendor Expression of Interest Form | City of Albany Community Events Program 2025-2026 » City of Albany 

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Applicant Details

I have or can get Public Liability Insurance*This field is required.
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Stall Details

Please tick your preferred stall size*This field is required.

Terms and Conditions

General Participation
• If you need to withdraw from the event, please notify the Events Team at least 48 hours in advance. Same-day withdrawals should only occur in the case of an emergency. Timely notice ensures smooth operations for all participants.
• Stallholders are responsible for maintaining cleanliness and removing rubbish within a 1-metre radius of their stall throughout and following the event.
• Stallholders must hold valid Public Liability Insurance and provide an up-to-date Certificate of Currency to the Events Team prior to the event.
• All stall setups must be complete no later than 2:30 PM on Saturday, 6 December 2025, ready for trade

Stall Setup & Infrastructure
• The City of Albany will provide each stall with a marquee (approximately 3m x 3m or 6m x 3m).
• Stallholders are responsible for providing their own tables, tablecloths, chairs, and display materials.
• Sticky tape must not be used on marquees. If you need to hang items, please speak with the Events Team for appropriate options and support.
• Site allocations are at the discretion of the City of Albany Events Team and may change at any time, including on the day of the event.
• No vehicles are permitted on the Town Square or Alison Hartman Gardens grassed areas under any circumstances.
• Stallholders must remain open for the entire duration of the event and must not pack down before 8:00 PM.

Power, Lighting & Equipment
• The City of Albany will provide festoon lighting in front of each stall.
• Stallholders are encouraged to bring additional battery or solar-powered lighting if more illumination is required for their setup.
• Please confirm that all power requirements have been submitted. Additional power requests may not be accommodated closer to the event.

Food Vendors
• Stallholders selling food may require a Food Registration Certificate, depending on the nature of your offering. Please contact the City of Albany Environmental Health Team at [email protected] or call (08) 6820 3031 to confirm your requirements.

Weather Contingency
• The Christmas Markets are an open-air event and will proceed in most weather conditions. Stallholders must be prepared to trade regardless of the weather.
• In the event of extreme or unsafe weather, the City of Albany reserves the right to cancel the event. Notifications will be sent via text message as early as possible.

Bump-In & Communication
• Full details regarding bump-in times and site locations will be provided approximately one week prior to the event.
• Upon receiving this information, you will be required to review and confirm your understanding and agreement via email. Prompt acknowledgment will support a smooth and efficient setup for all stallholders.

Compliance
• The City of Albany reserves the right to reject or remove stallholders who do not meet or adhere to the terms and conditions outlined above.

If you have any questions or need clarification regarding any of the above, please contact the Events Team at your earliest convenience.
Thank you for your participation — we look forward to working with you to deliver a successful and enjoyable event for our community.



Acknowledgement of Terms and Conditions

I have read and understood the Terms and Conditions*This field is required.
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