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2025 Christmas Pageant Registration

About the Christmas Festival & Pageant 

The City of Albany’s Christmas Festival & Pageant is one of the most significant events in the Great Southern region, attracting up to 10,000 community members to the Albany CBD on the first Saturday of December each year. The event brings together all members of the community in a collective celebration of the start of the holiday season. Albany’s CBD will come alive with a fun-filled afternoon of entertainment, featuring live music and family-orientated activities in the Town Square and Alison Hartman Gardens, centering around the traditional Christmas pageant on the main street of Albany.

This vibrant celebration also aims to showcase the diversity of cultures in the Great Southern region. Every year, the event brings together community members from various cultural backgrounds to share in the joy of the holiday season. In addition to the traditional Christmas pageant, the festival will feature performances, markets, activities, and displays that represent the rich tapestry of cultures found in Albany.

The 2025 Christmas Pageant is open to all community groups, businesses, schools, not-for-profits, and individuals. It provides a wonderful opportunity to promote your group or organisation to the community and participate in a community-wide celebration. We welcome all to participate and share their cultural and religious heritage as part of this inclusive and joyous event.

The 2025 Christmas Pageant will be held on Saturday, 6 December from 6pm. The Pageant will travel from Peels Place up York Street to the Albany Highway roundabout (approximately 600m) and return down the street to conclude at the Peels Place roundabout around 7pm - 7:30pm (This depends on how many floats we have)  

To register to be a part of the pageant, please complete the form below.

Please note that submission of this form does not confirm your involvement in the pageant. You will receive confirmation of your registration via email within 72 hours. If you do not receive notification, please contact the Events team at [email protected] or phone 6820 3031. 

Registrations for the Pageant close on the 21st of November 2025 

Save Your Progress

You have the ability to save this form and complete it at a later date. An email will be generated and sent to the specified address.

Note: Incomplete forms are kept for a period of 2 day(s), after this time the system will automatically delete your response.

Applicant Details

Entry Details

Please specify your entry type*This field is required.




Please indicate whether your group will have music or singing

Adult Supervision

If uncertain, register your name and inform the events team no later than two weeks before the Pageant.

Please note:
• All children involved in the parade must be supervised at all times.
• Children aged under 7 who are traveling on the back of a moving vehicle, including trailers, must be accompanied by an adult supervisor.
• A minimum of one (1) adult for every 10 children is required. The adult supervisor(s) must remain on the vehicle at all times.

Vehicle Details

If the details are unknown, please confirm them no later than two weeks before the Pageant

Please note: For safety, there must be an adult “wheel walker” on each side of all large vehicles and trailers in the parade.

Terms and Conditions

SAFETY REMINDERS
• This event will be subject to the applicable State Emergency Management COVID-19 directions in effect at the time. These may influence the type, scale, or conditions under which the event can proceed. This event will comply with any applicable public health directions in effect at the time.
• Contractors and third-party providers must hold their own public liability and motor vehicle
insurance. Registered volunteers authorised by the City are covered under LGIS volunteer
insurance.
• The conduct and movement of the Pageant will be controlled by the City of Albany, the
assigned Police supervisor, security personnel and the nominated Pageant Marshals along the Pageant route.
• Throwing candy or other items along the parade route is strictly prohibited to ensure spectator safety and prevent individuals from entering the roadway.
• The City retains the right to request samples and reject handouts if deemed inappropriate.
• All large vehicles and trailers must have an adult “wheel walker” on each side for safety
purposes.

TERMS AND CONDITIONS
GENERAL
• No float or group may include a Father Christmas/Santa. Only one official Santa will
appear in the Pageant, coordinated exclusively by the City of Albany.
• The City of Albany reserves the right to accept or reject any entry and to modify or remove
elements of entries at its absolute discretion.
• Parade placement of entries will be determined by the City, considering the content,
theme, and potential impact on other participants.
• Parade operations will be overseen by the City’s Events Team and designated Parade
Marshals. All participants must always follow their directions.
• All participants take full responsibility for their own safety, particularly when travelling in or
on moving vehicles.
• Advertising of alcohol or prohibited substances is strictly prohibited.
• All participants appearing in the Pageant are expected to perform courteously, in good
taste and with the safety of spectators in mind at all times. Entrant’s floats must be
suitable for all ages, with an emphasis on family friendly entertainment.
• The Pageant is an alcohol-free, smoke-free event.
• Arrival times and assembly details will be confirmed at the Pageant Briefing in late
November (date to be confirmed).
• All rubbish and equipment must be removed from the Pageant assembly area and the site
must be left clean/clear.

INSURANCE AND LIABILITY
• The City of Albany provides personal accident insurance for registered volunteers participating in City managed activities, in accordance with the City’s Insurer (LGIS) arrangements.
• This coverage does not extend to contractors, subcontractors, or third-party providers, who must hold their own insurance, including public liability and workers' compensation where applicable.
• Volunteers are protected under the Volunteers Protection Act 2001 (WA) when acting in good faith within the scope of their role.
• All participants must comply with the City’s obligations under the Work Health and Safety Act 2020 (WA) and related policies and procedures.

VEHICLE and DRIVER ENTRIES
• Maximum vehicle height: 4.6 metres
• Maximum vehicle length: 12.5 metres
• Maximum vehicle weight: 8 tonnes
• All drivers must hold a valid driver’s licence.
• All vehicles are required to always maintain a 5km speed limit (walking pace).
• The Entrant must communicate all terms and conditions within this document to its
participating employees and volunteers to ensure they have understood the requirements.
• On the event date, all drivers participating in the event as drivers of Entrant vehicles must
provide the City with a current driver’s license if requested to do so.
• No vehicle in the Pageant is to be driven by an unlicensed driver, and under no circumstances will drivers with a learner’s or provisional licence be permitted.
• All vehicles and floats must have working, fully visible brakes and brake lights. Any vehicle
without working brakes and/or brake lights will be removed from the Pageant.
• All drivers must have a blood alcohol limit of zero when driving a vehicle during the Pageant.
• Dangerous driving within the assembly area is strictly prohibited.
• Private vehicles not participating in the parade are not permitted in the assembly area.
• A City of Albany Traffic Warden will be present to enforce compliance with these Terms and Conditions and the Conditions of Exemption from the WA Road Traffic Code 2000. Failure to comply may result in removal from the event.

CHILDREN PARTICIPATING IN THE PARADE/MOVING VEHICLES
• Children must be supervised at all times.
• Children under the age of 7 travelling on a moving vehicle (including trailers) must be
accompanied by an adult supervisor. A minimum ratio of 1 adult per 10 children is required.
Supervisors must remain on the vehicle at all times.
• Please ensure the details of all adult supervisors are provided in advance.
• Children must not enter or exit vehicles while they are in motion.
• Parents/guardians must be at the finishing location to collect children after the Pageant has concluded.
• Entrant coordinators are responsible for all children in their group until a parent or guardian collects them.
• No child is to be left unattended at the finishing area.

CANCELLATION
• The City may cancel the Christmas Pageant at any time, at its sole discretion. The City and its insurer will not be liable for any costs or lost revenue, including any consequential loss or loss of opportunity, incurred by the Entrant as a result of a partial or full event cancellation.
• The Entrant is responsible for its own insurance to cover losses that may arise on such
occasions.

PRIZES
• The city will appoint judges of the Christmas Pageant. The winning float will be chosen by
the judges representing the city, and their decision is final.
• All float entries will be judged in relation to creativity, originality and overall impact. The
judges will award the winner for best float First, Second, & Third place.
They will receive the following cash prizes, directly deposited into their nominated account:
A) 1st Place $1000
B) 2nd Place $750
C) 3rd Place $500
D) People's Choice $400

We ENCOURAGE fun!
We ENCOURAGE music, singing, lots of smiles and waving to the community

Acknowledgement of Terms and Conditions

I have read and understood the Terms and Conditions*This field is required.
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